VOLUNTEER ROLE DESCRIPTIONS

Please arrive at least 30 minutes before your shift

Event Set‑Up

Shift: 12:00 - 3:00 pm

Responsibilities:

• Assist with unloading supplies, tents, signage, tables, and equipment.
  
  

• Help assemble tents, tables, and arrange seating.
  
  

• Place directional signs, trash/recycling bins, and festival décor.
  
  

• Coordinate with staff to ensure all zones (Kids Zone, History Center, Food & Beverage, Stage Area) are fully prepared.
  
  

• Report any missing materials or safety concerns immediately.
  
  

Event Runner
Shifts: 12:00 - 3:00 pm / 4:00 - 6:00 pm / 6:00 - 8:00 pm / 8:00 - 10:00 pm

Responsibilities:

• Serve as on‑call support to deliver supplies, relay messages, and assist with unexpected needs. .
  
  

• Check in with each zone regularly to ensure smooth operations.
  
  

Bouncy House / Fun Zone Monitor
Shifts: 4:00 - 6:00 pm / 6:00 - 8:00 pm

Responsibilities:

• Supervise children using the bouncy houses and activity areas. .
  
  

• Enforce safety rules (capacity limits, no shoes, no rough play).
  
  

• Maintain orderly lines and ensure fair turn‑taking.
  
  

• Communicate with parents and guardians as needed.
  
  

• Alert staff immediately if equipment issues or safety concerns arise.
  
  

Snow Cone Operator
Shifts: 4:00 - 6:00 pm / 6:00 - 8:00 pm

Responsibilities:

• Prepare and serve snow cones to attendees.
  
  

• Maintain cleanliness of the machine and serving area.
  
  

• Monitor supply levels and request refills when needed.
  
  

• Follow basic food‑safety practices (gloves, clean surfaces, no cross‑contamination).
  
  

• Keep the line moving efficiently and cheerfully.
  
  

Dessert Station Monitor
Shifts: 4:00 - 6:00 pm / 6:00 - 8:00 pm

Responsibilities:

• Oversee distribution of desserts and treats.
  
  

• Keep the table stocked, clean, and visually appealing.
  
  

• Assist attendees with questions about options or ingredients (if provided).
  
  

• Track inventory and notify staff when supplies run low.
  
  

• Maintain a welcoming, friendly atmosphere.
  
  

Beverage Station Monitor
Shifts: 4:00 - 6:00 pm / 6:00 - 8:00 pm

Responsibilities:

• Serve water and beverages to attendees.
  
  

• Refill coolers, cups, and ice as needed.
  
  

• Keep the station tidy and prevent spills.
  
  

• Monitor crowd flow and help maintain an orderly line.
  
  

• Report supply shortages promptly.
  
  

Beverage Station Monitor
Shifts: 4:00 - 6:00 pm / 6:00 - 8:00 pm

Responsibilities:

• Serve water and beverages to attendees.
  
  

• Refill coolers, cups, and ice as needed.
  
  

• Keep the station tidy and prevent spills.
  
  

• Monitor crowd flow and help maintain an orderly line.
  
  

• Report supply shortages promptly.

History Center Monitor
Shifts: 4:00 - 6:00 pm / 6:00 - 8:00 pm

Responsibilities:

• Welcome guests into the History Center exhibit.
  
  

• Encourage visitors to explore the displays.
  
  

• Help maintain a respectful, calm environment inside the space.
  
  

• Notify staff if any exhibit materials need attention.

Parking Attendant
Shifts: 4:00 - 6:00 pm / 6:00 - 8:00 pm

Responsibilities:

• Direct vehicles to designated parking areas.
  
  

• Maintain safe traffic flow and prevent congestion.
  
  

• Answer basic questions about entrances and festival layout.
  
  

• Assist pedestrians crossing high‑traffic areas.
  
  

• Report any safety hazards or incidents immediately.

History Center Monitor
Shifts: 8:00 - 10:00 pm

Responsibilities:

• Assist with taking down tents, signage, tables, and equipment.
  
  

• Help pack materials into storage bins and load vehicles.
  
  

• Collect trash, recycling, and lost‑and‑found items.
  
  

• Restore the venue to its original condition.
  
  

• Work as a team to ensure an efficient, safe teardown.